Start with natural openings
Use Dear Sato-san or Hello Ken when writing to Japanese colleagues and partners in English.
Business Email Phrases
English Email PhrasesUseful expressions Japanese users can type at work
This page collects practical English email phrases such as Dear Sato-san, Thank you for your email, Please find the attached file, and Best regards. You can review the expressions and then practice typing the same sentences in KeyboardGym.
Use polite request patterns
Build muscle memory for Could you please, Would it be possible, and I would appreciate it if.
Practice reusable closings
Keep Best regards and Kind regards ready so the end of the email is quick and consistent.
English Email Phrase List
The list moves from short greetings and closings to longer work-ready email sentences.
Level 1
- OpeningDear Sato-san,
- OpeningDear Tanaka-san,
- OpeningHello Ken,
- ThanksThank you for your email.
- ClosingBest regards,
- ClosingKind regards,
Level 2
- OpeningI hope you are doing well.
- ThanksThank you for your quick reply.
- AttachmentPlease find the attached file.
- ReplyI will check and get back to you.
- RequestCould you please confirm this?
- ClosingI look forward to hearing from you.
Level 3
- ThanksThank you for taking the time to meet with us.
- Follow-upI am writing to follow up on our meeting.
- SchedulingCould you let me know your availability?
- ClosingPlease let me know if you have any questions.
- ApologyI apologize for the delayed response.
- ThanksThank you in advance for your support.
Level 4
- RequestI would appreciate it if you could review the attached document.
- SchedulingWould it be possible to schedule a meeting next week?
- AttachmentI have attached the revised version for your review.
- UpdateWe will share an update as soon as we have more information.
- ApologyI am sorry for any inconvenience this may have caused.
- RequestCould you please send us the latest version by Friday?
Level 5
- OpeningDear Sato-san, thank you for your email regarding the schedule.
- ReplyI will review the materials and get back to you by tomorrow morning.
- SchedulingCould you please confirm whether the proposed date works for your team?
- ThanksThank you for your patience while we check the details internally.
- AttachmentPlease find attached the updated proposal for your consideration.
- ClosingBest regards, Akira Tsukahara