Learn greetings by pattern
Practice openings like Dear Sato-san or Hello Ken to match the right tone for each recipient.
Business Email Phrases
English Business Email PhrasesType real workplace email sentences
Expressions like Dear Sato-san, Thank you for your email, Please find the attached file, and Best regards — common phrases used in English business emails, organized by level so you can read and type them directly.
Write requests politely
Build fluency with Could you please, Would it be possible, and I would appreciate it if.
Never hesitate on closings
Get Best regards and Kind regards flowing automatically so you never stall at the end of an email.
English Email Phrase List
From short greetings and thank-yous to requests, attachments, apologies, and reports — organized by level.
Level 1
Short greetings, thank-you lines, and closings — the essential phrases to master first.
- OpeningDear Sato-san,
- OpeningDear Tanaka-san,
- OpeningHello Ken,
- ThanksThank you for your email
- ClosingBest regards,
- ClosingKind regards,
Level 2
Attachments, confirmations, and replies — concise sentences you can use in daily work.
- OpeningI hope you are doing well
- ThanksThank you for your quick reply
- AttachmentPlease find the attached file
- ReplyI will check and get back to you
- RequestCould you please confirm this?
- ClosingI look forward to hearing from you
Level 3
Post-meeting follow-ups and scheduling — slightly more polished expressions to practice.
- ThanksThank you for taking the time to meet with us
- Follow-upI am writing to follow up on our meeting
- SchedulingCould you let me know your availability?
- ClosingPlease let me know if you have any questions
- ApologyI apologize for the delayed response
- ThanksThank you in advance for your support
Level 4
Requests, attachment confirmations, and apologies — real business email sentences.
- RequestI would appreciate it if you could review the attached document
- SchedulingWould it be possible to schedule a meeting next week?
- AttachmentI have attached the revised version for your review
- ReportWe will share an update as soon as we have more information
- ApologyI am sorry for any inconvenience this may have caused
- RequestCould you please send us the latest version by Friday?
Level 5
Longer sentences with context, close to writing actual business emails.
- OpeningDear Sato-san, thank you for your email regarding the schedule
- ReplyI will review the materials and get back to you by tomorrow morning
- SchedulingCould you please confirm whether the proposed date works for your team?
- ThanksThank you for your patience while we check the details internally
- AttachmentPlease find attached the updated proposal for your consideration
- ClosingBest regards, Akira Tsukahara