1
Ctrl+HOpen the Find and Replace dialog
Ctrl+F opens Find only. If you also need to replace, start with Ctrl+H. If you opened Ctrl+F, you can switch to the Replace tab.
PowerPoint find and replaceCtrl+HPowerPoint bulk editslide text replace
Use Find and Replace (Ctrl+H) to Fix Text Across All Slides at Once
Ctrl+H lets you bulk-replace text. Fixing text across a large deck shrinks from minutes to seconds. It uses the same shortcut as Excel, so it's easy to remember.
Shortcuts you will master in this article
Ctrl+H (Find and Replace) / Ctrl+F (Find)
How to use Find and Replace
Open the dialog with Ctrl+H, enter the old and new text, and click 'Replace All.'
2
Enter the search stringType the text to be replaced
Enter the exact text, such as 'Acme Corp.' You can control case sensitivity with the 'Match case' checkbox.
3
Enter the replacement stringType the correct replacement text
Enter the new correct text. To delete the text, leave the replacement field blank.
4
Click 'Replace All'Apply changes across all slides
After processing, the number of changes is shown. If it says 0, the search string was not found — check your spelling.
Tip: You can undo the replacement with Ctrl+Z. If the result wasn't what you intended, reverse it immediately.
PowerPoint Shortcut Practice
Master PowerPoint shortcuts and
present with confidence
Reading alone won't make them stick. Use KeyboardGym's PowerPoint practice mode to type the shortcuts from this article.
Find and Replace Checklist
Can open the Find and Replace dialog with Ctrl+H
Can confirm the number of replacements made using Replace All
Can immediately undo an unintended replacement with Ctrl+Z
Can use Ctrl+F to locate specific text
Related Shortcuts
Visit each shortcut detail page to see key positions and usage tips.
Frequently Asked Questions
Q. Does Find and Replace also affect text in the Notes (speaker notes)?
A. By default, only text in the editing area is targeted. To include notes, check the search scope options in the Replace dialog.
Q. Can text in slide masters be replaced?
A. Slide master text is not normally targeted by Find and Replace. Edit slide master content through View → Slide Master.
Q. How do I memorize PowerPoint shortcuts faster?
A. Reading alone won't make them stick. Use KeyboardGym's PowerPoint practice mode to type the keys and build muscle memory through sequential and random practice.